Youth Programs Coordinator

The Youth Programs Coordinator is responsible for purchasing all items and materials, within given budgets and timelines, needed to keep the Youth Programs running across the fleet.  This position partners with both internal contacts and external vendors to coordinate all aspects of deliveries. Working closely with the Shoreside Youth Managers, this position assists with various administrative tasks, including but not limited to updating documents, creating forms, and composing shipboard communications. The coordinator will also have the unique opportunity to assist with the planning and logistics of special events both shipboard and shoreside.

Essential Functions:

• Purchase all products and services for Youth Programs and special projects (daily operations, start-ups, major refurbishment projects, new programming, partnership activations, special events) – investigate items needed (new items and inventory par levels of existing items), collaborate with Purchasing for recommendations, partner with vendors on special branded products, enter requisitions, review purchase orders, track spending, and evaluate quality of items received 
• Coordinate the logistics and track shipments of all items purchased for Youth Programs – communicate with vendors to track deliveries, partner with Carnival warehouse team to monitor delivery status and ensure items are properly received into the inventory system, monitor loading dates for ships and make sure product is onsite to load by deadlines, and as needed, separate and re-pack deliveries and place boxes in the bullet room to be sent to the ships
• Communicate with shipboard Youth Directors regarding their supply needs, future purchases, and item feedback to plan new purchases and maintain a high quality of toy and craft selections, being mindful to conserve inventory and spend efficiently 
• Track the distribution of large dollar amount expenditures for special projects by consistently managing all incoming invoices and staying in communication with the Accounts Payable department from invoice submittal through payment
• Code, categorize and align an intricate number of purchases to several multifarious account strings, while monitoring project budget and payment terms
• Investigate and present cost saving opportunities for Youth Program supplies; work closely with Purchasing to identify alternative vendors or substitute products
• Serve as liaison for all current and new vendors by processing all vendor related documents and identifying information needed to complete the procedure of setting up a new vendor in the Global Supplier Maintenance system 
• Coordinate and synthesize data collections across the fleet for various projects 
• Plan and oversee the details of special shipboard and shoreside youth and family events, including conferences, large-scale department meetings, and more

Qualifications:

• Bachelor's Degree preferred
• Associate's Degree in Recreation, Education, Business required
• 2+ years working in a business environment     

Knowledge, Skills and Abilities:

• Excellent written and verbal communication skills, in English, with all levels of staff and management.
• Excellent interpersonal skills with a collaborative communications style.
• A sense of urgency and the ability to meet deadlines
• Creative thinker and solutions oriented, a self-starter and high level of initiative.
• Able to work independently.
• Experience with Microsoft Office (OneDrive, Outlook, Word, PowerPoint and Excel), Oracle

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel: Less than 25% ship-based travel

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 7 company-wide holidays, plus an additional floating holiday to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement 
  • On-site preschool program and wellness center at our Miami campus

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