Travel & Expense Specialist

Job Description

The T&E Specialist is accountable for overseeing the partnership, customer service, audit, and administration of the Business Travel and Entertainment Expense Company policy.     

Essential Functions: 

• Research, review, support, and respond to all inquiries from employees, crew, and internal business partners within established timeframes to avoid escalation of complaints. Identify and document root causes of inquiry to create long-term solutions. Assist in interim communications to traveler base.
• Communicate, collaborate, and partner with other departments, team members, and external suppliers to resolve invoice and payment problems in a timely manner by taking a proactive approach and following through to payment.
• Process all expense reports, petty cash, T&E and purchasing card charges and payments within established timeframes to maximize global rebate and financial reporting.
• Research, timely and accurately report and resolve all aged or delinquent travel program charges, disputed items, receivables, and audit items.
• Administer all Travel programs with established Banking partner(s).
• Perform other job-related functions as assigned and assist to provide cross trained coverage to other areas on the team. Coordinate and/or participate in special projects
• Support Accounts Payable Leaders in accomplishing department goals related to servicing our internal and external customers and vendors.
• Adhere to and promote Company values, strategies, policies, and compliance measures.
• Comply and ensure proper internal document controls, policies, and procedures, in Accounts Payable.

Qualifications:

• Associate's Degree in Accounting
• 2-4+ years of experience in a processing and customer service department, in a high-paced electronic environment.
• Accounts Payable, T&E/P-card experience, or other related Accounting experience preferred
• Possess intermediate knowledge of Microsoft Excel and Microsoft Word. 
• Experience with Oracle Financial Systems
• Full understanding of procure-to-pay process.   

Knowledge, Skills and Abilities:

• Proactive.
• Both intelligent and practical
• Possessing the ability to learn quickly and work in a fast-paced, hard-charging, team-oriented environment.
• Detail-oriented approach to document preparation.
• Uncompromising personal integrity, as well as a high level of respect for all individuals.
• Strong communication skills both verbal and written.
• Excellent customer service skills. Strong organizational/multi-tasking and prioritizing skills.
• Ability to work in a flexible and dynamic environment.
• Team oriented person who can focus on the details.
• Proven ability to interact with all levels of the organization.
• Creative thinker and solutions oriented.

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel: Minimal or no travel

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

Work Location: This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida from Tuesday through Thursday.  Employees may work from home on Mondays and Fridays. Some positions may require additional in-office time each week and final schedule is determined by your leader. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 7 company-wide holidays, plus an additional floating holiday to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement 
  • On-site preschool program and wellness center at our Miami campus

#LI-Hybrid

#LI-SR1

About Us