Specialist, Marine Certification & Compliance

The Marine Certification and Compliance Specialist ensures the effective scheduling and management of technical, safety, LNG, and marine training programs. Responsibilities include maintaining training records, processing expense reimbursements and invoices, verifying certifications, supporting Panama endorsements, monitoring compliance, and preparing training-related communications for training or Standards of Training and Certification of Watchkeeping “STCW” requirements. The Marine Certification and Compliance specialist plays a crucial role in ensuring that all training programs are effectively scheduled and managed. This includes acting as a backup for the CSMART scheduler.

Essential Functions:

• Coordinate and Schedule Training Programs: Oversee the scheduling and coordination of technical, safety, LNG, marine, and compliance training, including acting as a backup for CSMART scheduling to ensure continuity.
• Manage Training Records and Certificates: Update and maintain technical training certificates in Crew Personnel System “CPS” and ensure discharge certificates meet regulatory and company standards.
• Administer Compliance Training Programs: Serve as the primary point of contact for marine compliance training (e.g., CSMART, STCW), including planning, scheduling, and analyzing training outcomes to determine next steps.
• Review and Process Financial Transactions: Review training expense reimbursements, code and approve training-related invoices in Markview, and support invoicing processes for compliance programs.
• Support Endorsements and Certifications: Assist the team in Manila with obtaining Panama endorsements and acknowledge HESS Self-Reported Non-Conformities “SNRC” for training and certification compliance.
• Monitor and Report on Compliance: Regularly monitor compliance reports to ensure adherence to regulatory and company standards.
• Prepare and Communicate Training Updates: Draft and distribute communications regarding training programs, STCW requirements, and other relevant updates to ensure stakeholders are informed and compliant.

Qualifications:

• Bachelor’s degree required, Marine Operations, Training Administration, Business Administration, or a related field preferred.
• 3-5 years of experience in maritime training, compliance coordination, or a similar role.
• Certification in project management or training administration is a plus.

Knowledge, Skills, and Abilities:

• In-depth understanding of marine training requirements, including STCW, CSMART programs, and other industry-specific certifications preferred.
• Strong ability to manage multiple training schedules, records, and compliance reports efficiently. 
• High level of accuracy in verifying certifications, processing financial transactions, and updating training records. 
• Excellent verbal and written communication to prepare and distribute training updates and liaise with internal and external stakeholders. 
• Capable of resolving scheduling conflicts, certification issues, and compliance discrepancies effectively. 
• Ability to interpret training results, compliance reports, and certification requirements to recommend next steps.
• Ability to work cross-functionally with global teams, such as Manila support staff, to achieve training and certification goals.
• Flexible in handling changes to training schedules and compliance requirements while maintaining high-quality outcomes.

Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel: No or very little travel likely

Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

This position is classified as “in-office.” Because of the nature of the role, employees are required to work from a designated Carnival office in South Florida five days each week.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement 
  • On-site Fitness center at our Miami campus

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