Benefits Coordinator

Provide administrative support to the Benefits and Wellness Department.  Serves as liaison to new hires by conducting new hire orientations, processes enrollments and responds to inquiries.  This role also provides support for FMLA compliance activities, maintains files and department documents and communications.  Reports to Director, Benefits & Wellness. 

Essential Functions:

• Conducts new hire orientations and updates new hire communications using PPT, Sharepoint, & Word.  Processes new hire enrollments in HCM and responds to inquiry HR cases and emails.
• Maintain HIPAA compliant electronic files for benefits team, utilize the file management software (iManage) and act as point of contact and access administrator for the broader shoreside human resources team.
• Prepare and set up meetings designed to help employees obtain information and understand company benefits and wellness and other related incentive programs. Ensure distribution of required employee notices.
• Review and process tuition reimbursement applications in accordance with established guidelines.
• Assist with Annual Open Enrollment tasks.
• Schedule Retirement committee meetings, assist in coordinating meeting documents, presentations, etc. Record and distribute meeting minutes as needed.
• Other duties as assigned

Qualifications:

• High School diploma or GED/Associate’s degree in Human resources
• 2 years' experience in HR assistant, HR coordinator, or employee benefits administration role       
• Advanced PowerPoint and Microsoft Applications

Knowledge, Skills & Abilities:

• Working knowledge of basic concepts of HIPAA, FMLA, and FLSA. Excellent organizational and time management skills. Strong communication skills, both written and verbal, to effectively explain benefits information and respond to employee inquiries. Proficiency in Microsoft applications such as PPT, Word and Excel. 

Physical Demands:  Must be able to remain in a stationary position at a desk and/or computer for extended period of time.

Travel:   None or very little travel likely.

Work Conditions:  Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

This position is classified as “in-office.”  As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. 

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:
  • Cost-effective medical, dental and vision plans
  • Employee Assistance Program and other mental health resources
  • Additional programs include company paid term life insurance and disability coverage 
• Financial Benefits:
  • 401(k) plan that includes a company match
  • Employee Stock Purchase plan
• Paid Time Off
  • Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. 
  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.
  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.  
• Other Benefits
  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
  • Personal and professional learning and development resources including tuition reimbursement 
  • On-site preschool program and wellness center at our Miami campus

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