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Administrative Assistant
Job Description
Company: CARNIVAL CORPORATION & PLC
Area of Interest: Executive Management
Location: Miami
State: Florida
Job Title: Administrative Assistant

Job Description:

We are currently seeking an Administrative Assistant! This position is responsible for providing administrative support to the leaders in the Ethics and Compliance Department as well as supporting their direct reports. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.

Essential Functions:

  • Provide administrative support for the department.
  • Prepare PowerPoint presentations and Excel Spreadsheets as instructed.
  • Assist with managing and coordinating travel itineraries and arrangements for the Vice Presidents and Senior Director in the department.
  • Department liaison to current and potential vendors and service providers.
  • Manage the department’s service payments, including by not limited to phone services, operational services, etc.
  • Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
  • Provide project administrative assistance as required, including coordinating and preparing department and project budgets based input from department management, coordinating all document repositories regarding projects and other internal documents and developing project briefs and presentations as may be required.
  • Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.
  • Complete T&E statements for Vice Presidents and Senior Directors in the department and their reimbursement forms for approval.
  • Act as the department coordinator for Document Retention and Management, according to the company’s policies.
  • Manage office supplies inventory control/purchase as needed.
  • Assist in other office responsibilities as required (e.g. kitchen supplies ordering, etc.)

Minimum Qualifications:

  • An Associate's degree is preferred but not required.
  • Administrative support with 1-3 years of demonstrated accomplishments.
  • Ability to communicate confidently at the highest levels and build effective internal and external relationships.
  • Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio). Proficiency in Excel and PowerPoint is a must.
  • Excellent organizational awareness and proven ability to operate in a matrix environment.
  • Strong interpersonal and communication skills.

Benefits as a member of Carnival's Team:

  • A comprehensive healthcare program, dental coverage and flexible spending accounts.
  • Company-paid term life insurance and long term disability coverage, employee-paid optional life insurance and other voluntary insurance programs.
  • A 401(k) plan that includes up to a 3% company match after one year of service and a discretionary-profit sharing contribution in your second year of eligible employment.
  • Tuition Reimbursement that provides up to 75% reimbursement for company related professional career development.
  • Employee Stock Purchase plan that provides up to a 15% discount off the Fair Market Value of Carnival Corporation Common Stock.
  • Paid vacation and sick time.
  • Two complimentary "Fun Ship" cruises a year (based on available space and seniority) as well as discounted rates to friends and family in addition to other discounts to local and neighborhood vendors.
  • An on-site fully accredited preschool educational program that provides developmentally appropriate educational programming for families of children ages 6 weeks through 5 years of age and up to 12 years of age during school holidays and summer vacation in addition to drop-in care for those unexpected childcare conflicts.
  • An on-site Health and Wellness Center that provides a full range of activities including weight training machines, free weights, cardiovascular equipment, an aerobic center, massage therapy, certified personal trainers and a wide variety of other programs.
About Carnival Corporation & plc

Carnival Corporation & plc is a global cruise company and one of the largest vacation companies in the world. Our portfolio of leading cruise brands includes Carnival Cruise Lines, Holland America Line, Princess Cruises, Seabourn and Fathom in North America; P&O Cruises, and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe; and P&O Cruises in Australia. These brands, which comprise the most recognized cruise brands in North America, the United Kingdom, Germany and Italy, offer a wide range of holiday and vacation products to a customer base that is broadly varied in terms of cultures, languages and leisure-time preferences. We also own a tour company that complements our cruise operations: Holland America Princess Alaska Tours in Alaska and the Canadian Yukon. Combined, our vacation companies attract ten million guests annually.

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis o sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability or any other classification protected by local, state, federal and/or international law.

For information about FMLA eligibility and guidelines please visit: www.dol.gov/whd/fmla. (copy and paste link into your browser).

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Job ID 14182106

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