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Administrative Assistant
Job Description:
Come join the Technical Operations Team! As the Administrative Assistant to the Vice President, Technical Operations, you will have the opportunity to utilize your superior organizational, interpersonal and communication skills to execute the daily functions and any additional projects as requested by the VP. You will have exposure to various areas within Technical Operations, have interaction with internal customers from different departments, while continuously developing professionally.
Responsibilities:
Provide administrative support to VP, Technical Operations
Manage calendars, coordinate travel, conference rooms and meetings
Assist with general organization of department, including creating and maintaining departmental files
Answer and direct incoming calls to the appropriate party promptly and efficiently
Manage incoming and outgoing electronic communications, including prioritizing responses, in compliance with company policies
Prioritize incoming invoices, obtain necessary approvals, and channel to the appropriate accounting manager for payment.
File out and submit expense reports
Compile meeting agendas and taking meeting minutes on request
Assist with special projects and PowerPoint presentations
Serve as a coordinator for departmental activities
Interact with building facilities and tech support to troubleshoot day-to-day maintenance issues for department when needed
Manage distribution of incoming mail and faxes
Order supplies for department
Preferred qualifications:
Proven track record of prior administrative support experience
Intermediate/Advanced-level proficiency in MS Word, Excel, PowerPoint skills
Ability to interact with all levels in organization
Excellent communication skills both written and verbal
Benefits as a member of Carnival's Team :
A comprehensive health care program, dental coverage and flexible spending accounts
Company-paid term life insurance and long term disability coverage, employee-paid optional life insurance and other voluntary insurance programs
A 401(k) plan that includes up to a 3% company match after one year of service and a discretionary Profit Sharing contribution in your second year of eligible employment
Tuition Reimbursement that provides up to 75% reimbursement for company related professional career development
An on-site Space Coast Credit Union satellite office, cafeteria and free parking
Employee Stock Purchase plan that provides up to a 15% discount off the Fair Market Value of Carnival Corporation Common Stock
Paid vacation and sick time
An on-site fully accredited preschool educational program that provides developmentally appropriate educational programming for families of children ages 6 weeks through 5 years of age and up to 12 years of age during school holidays and summer vacation in addition to drop-in care for those unexpected childcare conflicts
An on-site Health & Wellness Center that provides a full range of activities including weight training machines, free weights, cardiovascular equipment, an aerobic center, massage therapy, certified personal trainers and a wide variety of other programs
Two complimentary “Fun Ship” cruises a year (based on available space and seniority) as well
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About Administrative and Support Services
By being hired into one of our Administrative and Support Services jobs at Carnival Cruise Lines, you’ll be a key member of the Carnival Cruise Lines team. Professionals in Administrative and Support Services careers come from a variety of backgrounds, bringing an assortment of knowledge and skills to every area of our business. Please click on your desired Administrative and Support Services job to learn more about the exact qualifications.
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Carnival Cruise Lines
Carnival Cruise Lines is a member of the exclusive World's Leading Cruise Lines alliance which also includes Holland America Line, Cunard Line, Princess Cruises, Seabourn Cruise Line and Costa Cruises. Together, these member lines share a commitment to quality and value, offering cruise vacations that appeal to a wide range of lifestyles and budgets and sail to some of the world's most exciting destinations.